Ependion

Notification and participation

Participation in the meeting room

Shareholders who wish to attend the meeting room in person or by proxy shall:

• be listed as a shareholder in the share register maintained by Euroclear Sweden AB regarding the conditions on Monday 5 May 2025; and
• notify their participation in writing to the address Computershare AB, Gustav III:s Boulevard 34, 169 73 Solna (mark the envelope with "Ependion AGM"), by telephone to +46 (0)771 24 64 00 (weekdays between 9:00-16:00), by e-mail to proxy@computershare.se, or electronically on the company's website www.ependion.com no later than Wednesday 7 May 2025.  

Notifications should state the shareholder's name, personal or corporate identity number, address, telephone number, and names of any assistants. Shareholders or representatives of shareholders may bring a maximum of two assistants. Assistants may only be brought if the shareholder notifies the company.

If the shareholder is represented by proxy, a written and dated power of attorney signed by the shareholder shall be issued for the proxy. If the power of attorney has been issued by a legal entity, a certificate of registration or equivalent authorization documents must be attached. Proxy forms are available on the company's website, www.ependion.com, and are sent to shareholders upon request.

Shareholders who wish to attend the meeting room in person or by proxy must notify the company in accordance with the above. This means that a notification by postal voting only, as described below, is not sufficient for those shareholders who want to attend the meeting room.

In order to facilitate registration at the meeting, a power of attorney, certificate of registration, and other authorization documents should be received by the company at the above address no later than May 7, 2025.

Participation by postal voting

Shareholders who wish to participate in the meeting by postal vote shall:

• be listed as a shareholder in the share register maintained by Euroclear Sweden AB regarding the conditions on Monday 5 May 2025, and
• no later than Wednesday 7 May 2025 register by casting their postal vote in accordance with the instructions below so that the postal vote is received by Computershare AB no later than that day.  

For postal voting, a special form shall be used. The form is available on Ependion’s website www.ependion.com. Completed and signed postal voting forms are sent to Computershare in writing to the address Computershare AB, Gustav III:s Boulevard 34, 169 73 Solna (mark the envelope with "Ependion AGM"), or by e-mail to proxy@computershare.se. Completed forms must be received by Computershare by 7 May 2025. Shareholders can also cast a postal vote electronically, by verification with BankID via the company's website www.ependion.com. The shareholder may not provide the postal vote with special instructions or conditions. If this happens, the postal vote will in its entirety be invalid. Further instructions can be found in the postal voting form.

If the shareholder votes by post through a proxy, the signed and dated power of attorney must be attached to the postal voting form. If the shareholder is a legal entity, a copy of the certificate of registration, or equivalent authorization documents must be attached. Proxy forms are available at the company and on the company's website, www.ependion.com. If a shareholder votes by post and then participates in the meeting room in person or by proxy, the postal vote shall remain valid unless the shareholder participates in a vote or otherwise withdraws the postal vote. If the shareholder chooses to participate in a vote at the meeting, the cast vote will replace the previously submitted postal vote for that specific point.

Anyone who wishes to attend the meeting room in person or by proxy must notify the company according to the instructions under the heading "Participation in the meeting room" above. This means that a notification by postal voting alone is not sufficient for those who want to attend the meeting room.

Nominee-registered holdings

Shareholders with nominee-registered holdings must, in order to be entitled to participate in the Annual General Meeting, have the shares registered in their own name and be included in the share register no later than May 5, 2025, in addition to registering for the meeting. Such re-registration may be temporary (so-called voting rights registration) and is requested from the trustee in accordance with the trustee's procedures within the timeframe determined by the trustee. Voting rights registrations made by the nominee no later than May 7, 2025, will be taken into account in the preparation of the share register.

Proposed agenda

1. Opening of the Meeting
2. Election of a Chairman of the Meeting
3. Preparation and approval of the voting list
4. Approval of the agenda
5. Appointment of two persons to verify the minutes
6. Determination of whether the Meeting has been duly convened
7. Speech by the Chief Executive Officer
8. Presentation of the Annual and Sustainability Report (including the Profit and Loss Account, Balance Sheet, Consolidated Profit and Loss Account, Consolidated Balance Sheet and Auditor's report)
9. Resolutions in the matters of:
   a) Adoption of the Profit and Loss Account and Balance Sheet and the Consolidated Profit and Loss Account and Consolidated Balance Sheet
   b) Appropriation of the company’s profits pursuant to the adopted Balance Sheet and record date
   c) Discharge of liability of the Board of Directors and Chief Executive Officer
10. Decision on approval of the Board of Directors’ Remuneration report 2024
11. Decision on the number of Board of Directors
12. Decision on the fees to the Board of Directors and Auditors
13. Election of the Board of Directors and Chairman of the Board
14. Election of the Auditor
15. Resolution on authorization for the Board of Directors to decide on a directed issue of ordinary shares in connection with the acquisition of Welotec GmbH
16. Resolution on authorization for the Board of Directors to decide on a new share issue
17. Resolution on (A) implementation of a long-term share based incentive program (LTI 2025/ 2028) and (B) hedging including resolution on (1) authorization for the Board of Directors to resolve decisions on a directed issue of series C shares, (2) authorization for the Board of Directors to repurchase all issued series C shares and (3) transfer of own ordinary shares to participants in LTI 2025/2028
18. Resolution on authorization for the Board of Directors to transfer own ordinary shares
19. Closing of the Meeting
     

The Board of Directors
Ependion AB
Registration No. 556025-1851

Malmö, Sweden, April 2025